In view of guaranteeing a better and smoother project functioning, Coordination and Secretariat in OPTIMUS will constitute a distinct  Work-Package, profiting of the experience provided by the WP7 leader, Livorno Port Authority, which has already managed and/or coordinated a wide variety of EU projects. Coordination and Secretariat will imply: coordinating the different WP's through the WP's leaders; organising and assuring the information flow and methods between co-ordinator and WP leaders; carrying out the day to day communications with the EC and the Steering Committee; submitting all the periodic reports (technical and financial) and all supplementary reports.
All partners other than P1 and P2 (which are more strongly involved in this WP7) are requested to assign some resources to this task in order to properly managing communication and documentation production issues, also using the Web-based Intranet Communication System, that  will be available for all partners at the very beginning of the project's life.

WP7.TASK1 - Development of Coordination Aiding Tools

• WP7.T1.1.  Web Forum and Communication System (Intranet)
• WP7.T1.2.  Computer-based templates (documents and sheets for the day-to-day activities)
• WP7.T1.3.  Manual for Financial Rules

WP7.TASK2 - Project Coordination

• WP7.T2.1.  Workpackages coordination
• WP7.T2.2.  Communication with partners and EAC-EA
• WP7.T2.3.  Technical Assistance for financial issues
• WP7.T2.4.  Elaboration of meetings minutes